No doubt you have already read dozens of blog posts discussing new habits to adopt in the New Year. This post will focus on four activities that will bolster the productivity of your attorneys and staff and create a better technological experience for your firm in 2014.
Clean Up Your Database
Your law firm’s database is only as helpful as the information it contains. In the first quarter of 2014, undertake the following tasks to ensure your law firm information is being appropriately managed:
1. Formalize document management protocol for the consistent naming of documents.
2. Confirm case information details are correct. Run management reports to confirm all pertinent and necessary case information is being entered into your law firm’s system in accordance with firm protocol.
3. Audit your system and remove duplicate entries.
Invest in Law Firm Technology
Studies show that the use of dual monitors can drastically increase productivity, sometimes up to 50%. Consider the workload of your staff, and apportion $150.00 -$250.00 per monitor in your 2014 budget to increase workplace productivity.
Convene your staff to the conference room and ask them what other pieces of technology they feel would help them be more productive. One example is upgrading from Dictaphones to Dragon Dictation. Instead of transcribing tapes, a Word file is emailed for editing and formatting. iPhones allow for dictation on the go with the free Dragon Dictation app.
Monetize Your Business Cards
Stop collecting business cards in a pile on your desk or in a drawer. Busy attorneys do not take the time to enter contacts into the firm’s contact management system. Designate an hour every week for lawyers or their staff to enter contacts into your database, and monitor which lawyers are adding value to your system.
Several iPhone and Android apps facilitate business contact organization. CardMunch, Business Card Reader Pro, and WorldCard Mobile scan business cards directly to your phone’s address book. When you return to the office, import these contacts to the firm’s master database. Most law firm databases allow the import of new contacts with a universal tag or classification code, marking each contact with identifying information.
Call Stacey E. Burke, P.C.
Organizing your firm’s data, software, and procedures can seem very overwhelming to busy attorneys at busy firms. Call me at Stacey E. Burke, P.C., and I can help your firm get organized for 2014!